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Change to Student Status

Last updated 9-Oct-2018

General Information

Occasionally, the status of a student record needs to be changed; for example:

  • Incorrect registration of a record for a student who never entered the United States (Active to Canceled)
  • Auto-canceled record of an initial student who is pursuing a full course of study (Canceled to Active)
  • Auto-canceled record of an initial student who requested a deferral (Canceled to Initial)
  • Incorrect termination of a student who is pursuing a full course of study (Terminated to Active)
  • Reactivation of a student record that is Terminated for Authorized Early Withdrawal when a student is returning to the United States from a leave of absence within five months.

 Do not use the Student Status correction type if the student failed to maintain his immigration status and requires a reinstatement.

While school officials can change the status of some records (PDSO change from Canceled to Initial within 15 days), the Student and Exchange Visitor Program (SEVP) must approve most status changes. A designated school official (DSO) can submit a correction request to change the status of the Student and Exchange Visitor Information System (SEVIS) record. The table below shows the types of status changes that can be requested through a correction request in SEVIS.

Note: The student’s status can be viewed in the upper, right corner of each student’s record.

Current Status  Request Change To
  • Initial
  • Completed
  • Active
  • Terminated

Canceled

Note: A correction request from Terminated to Canceled status can only be used if:

  • The I-901 SEVIS Fee has been paid.
  • SEVIS record has not been registered.
  • Port of entry information is not in the record.

Otherwise, the record must be changed by datafix.

  • Canceled
  • Active
  • Completed
  • Terminated

Initial

Note: SEVIS displays a PDSO Record Correction link to change the record from:

  • Canceled to Initial status within 15 days of record cancelation.
  • Active to Initial status within 15 days of record registration
     
  • Canceled
  • Completed
  • Terminated

Active

  • Initial
  • Canceled
  • Terminated

Completed

  • Initial
  • Completed

Terminated

negative consequenceDSOs may not request a change from Terminated status for transfer-in students in Terminated status. This requires a data fix or a reinstatement.

Request Change to Student Status

Request a Change to Student Status:

  1. Go to the Student Information page.

Screen shot of Student Information page  with Request Change to Student Status option

2. Click Corrections. The Corrections Management page opens.

Screen shot of Request Change to Student Status page

3. Click Student Status. The Correction Request: Student Status page opens.

  4. Update the required fields for the needed record status change.

Field  Description
Change Status To*
Note:
The Correction Request: Student Status page fields vary, depending on the status chosen.
  • Select a status from the drop-down list:
    • Initial 
    • Active
    • Canceled
    • Completed
  • This is a required field.
Program Dates*
  • Program Start Date
  • Program End Date

Note: Update if changing to Initial or Active status only.

Change the dates, if needed.

  • This is a required field.

Note: M-1 student’s Program End Date cannot be more than three years from Program Start Date.

Initial Session Start Date*
Note: Update if changing to Initial status only.
  • Change the dates, if needed.
  • This is a required field.
Session Dates*
  • Current Session Start Date
  • Current Session End Date
  • Next Session Start Date

Note: Required if changing to Active status.

  • Change the dates, if needed.
  • The current session start and end dates cannot be more than 183 days apart.
  • This is a required field.

Note: If this is the student’s last term, leave the Next Session Start Date field blank.

Check box field found in above screen shot: The student is in the last session of his/her program.
Note: If checked, do not enter Next Session Start Date.
  • Click the checkbox, if this is the student’s last term
  • This is a required field

Cancelation Reason*
Note:
Required if changing to Canceled status.

  • Select a cancelation reason from the drop-down list:
    • Offer Withdrawn (Admissions)
    • Record Created in Error
    • Student Arrived Under Different SEVIS ID
    • Student Not Attending
    • Student Registered Under Different SEVIS ID
    • Visa Issued for Different SEVIS ID
  • This is a required field
* Correction Remarks
  • Clearly explain why the correction is needed. 
  • This is a required field

Note: This field allows 1000 characters.

  • Click one of the following:
    • Submit: Submits the correction request. The Submit Successful page opens.
    • Cancel: Cancels the action and returns the user to the Student Information page.

 

Screen shot of Submit Successful message

negative consequenceThis page has the number assigned to the correction request. This case number will appear with the case information for this correction request on the Corrections Management page.

 

  • Click one of the following:
    • Upload Evidence: The Upload Correction Request Evidence page opens.

 

Icon - Pay attention to an important pointFor more information on uploading evidence, see the Upload Evidence for Correction Request guide on the SEVIS Help Hub.

 

  • Return to the Corrections Management Page: Returns to the Corrections Management page.
  • Return to the Student Information Page: Returns to the Student Information page.

Evidence to Upload at Time of Submission

This chart lists appropriate documents to upload for different request types and statuses. 

Request Change To Evidence to Upload
  • Initial
  • Canceled
Enter a clear explanation in the Correction Remarks field. If there is no port of entry information, this should be enough.
Active
  • Student transcripts
  • Current or upcoming semester student schedule 
Completed Evidence of program completion

 

Track Correction Processing

See the SEVIS Correction Requests Overview for an explanation of correction request processing, including notification from the SEVIS Help Desk of receipt of the correction request and completion.

Icon Guide

See the SEVIS Help Icons Job Aid on the SEVIS Help Hub for a quick-reference of the icons used in this user guide.