Occasionally, a student record is Canceled or Completed in the Student and Exchange Visitor Information System (SEVIS), when it should have been Terminated, for example:

• A student leaves a program in the middle of a final session and does not notify the designated school official (DSO). The record auto-completes 60 days after the Program End Date. In this case, since the student stopped attending classes in the middle of a session without notifying the DSO, the record should have been terminated for Unauthorized Withdrawal.
• A student enters the United States with an initial attendance Certificate of Eligibility (COE), Form I-20. The port of entry information is not updated on the student’s record, and the student does not report to school or register for classes. The student record will auto-cancel 60 days after the Program Start Date. However, the record should be terminated for No Show – Manual Termination.

To change a Canceled or Completed record to Terminated status:

1. Go to the Student Information page.

2. Click Corrections. The Corrections Management page opens.

3. Click Terminate Student in the Correction Options Available for This Student section. A confirmation message appears explaining the additional documentation that must be kept on file.

4. Click one of the following:

• I Agree: Indicates the DSO will maintain the appropriate supporting documentation and opens the Terminate Student page.
• Cancel: Cancels the action and opens the Student Information page.

5. Complete the required fields on the Terminate Student page: 

6. Click one of the following:

• Reset Values: Returns all the previous values entered in the fields.
• Cancel: Cancels the action and opens the Student Information page.
• Terminate Student: Opens the confirmation message.

7. Click:

• Yes: Update Successful message opens.
• No: Cancels the action and opens the Student Information page.

The record is now in Terminated status for No Show – Manual Termination.