SEVIS Help Hub illustration

SEVIS Help Hub

Terminate a Completed or Cancelled Record

Terminate a Completed or Cancelled Record

Quick Links:

|

Occasionally, a student record is Canceled or Completed, when it should have been Terminated; for example:

  • A student leaves a program in the middle of a final session and does not notify the DSO. The record auto-completes 60 days after the Program End Date. In this case, since the student stopped attending classes in the middle of a session without notifying the DSO, the record should have been Terminated for Unauthorized Withdrawal.
  • A student enters the United States with an initial attendance Certificate of Eligibility (COE), Form I-20. The port of entry information is not updated on the student’s record and the student does not report to school or register for classes. The student record will auto-cancel 60 days after the Program Start Date. However, the record should be Terminated for No Show – Manual Termination.
Icon - Pay attention to an important point
  • DSOs can change the student’s SEVIS status from Canceled or Completed to Terminated immediately without SEVIS Help Desk adjudication. 
  • DSOs must maintain documentation justifying the correction in the student’s record. 
  • All of these corrections are shown in the student’s Event History.

To change a Canceled or Completed record to Terminated status:

1. Navigate to the Student Information page.

Yaeko.png

2. Click Corrections. The Corrections Management page opens.

image004_34.png

3. Click Terminate Student in the Correction Options Available for This Student section. A confirmation message appears explaining the additional documentation that must be kept on file.

image005_36.png

4. Click one of the following:

  • I Agree: Indicates the DSO will maintain the appropriate supporting documentation and opens the Terminate Student page.
  • Cancel: Cancels the action and opens the Student Information page.

5. On the Terminate Student page, complete the required fields: 

image006_32.png
Field     Description 
Termination Reason
  • Select one of the following from the drop-down list:
    • Absent    from country for five months
    • Authorized drop below full course time exceeded
    • Authorized early withdrawal
    • Change of status approved
    • Change of status denied
    • Change of status withdrawn
    • Death 
    • Denied transfer (for M-1 students only)
    • Expulsion
    • Extension denied (for M-1 students only)
    • Failure to enroll
    • Failure to report while on OPT (for F-1 students only)
    • No show – Manual termination
    • Otherwise failing to maintain status
    • School withdrawn

Note: DSOs should never use School Withdrawn. SEVIS notes this reason when it auto-terminates a student record, because a school loses SEVP certification and is withdrawn from SEVP. 

  • Suspension
  • Transfer student no show
  • Transfer withdrawn (for M-1 students only)
  • Unauthorized drop below full course
  • Unauthorized employment
  • Unauthorized withdrawal
  • Violation of change of status requirements

Note: See the SEVIS Help Hub on Study in the States for more information on SEVIS Termination Reasons.

  • This is a required field.
Termination Reason Comment
  • If “Otherwise Failing to Maintain Status is chosen, enter how the student violated status.
  • Remarks will appear in the Correction Request History for this correction request.
  • Field has a 1000-character limit.
Correction Remarks
  • Explain why the correction is needed. 
  • Remarks will appear in the Correction Request History for this correction request.
  • Field has a 1000-character limit.
  • This is a required field.

6. Click one of the following:

  • Reset Values: Returns all the previous values entered in the fields.
  • Cancel: Cancels the action and opens the Student Information page.
  • Terminate Student: Opens the confirmation message.
image007_26.png

7. Click:

  • YesUpdate Successful message opens.
  • No: Cancels the action and opens the Student Information page.
image008_26.png

The record is now in Terminated status for No Show – Manual Termination.

image009_23.png

See the SEVIS Help Icons Job Aid on the SEVIS Help Hub for a quick-reference of the icons used in this user guide.

What's New

Chatbot

Try the Facebook Chatbot

Visit the tool on the Study in the States Facebook page to learn how to become an F or M international student in the United States.

Summer Employment

Learn About Summer Employment

While employed this summer, make sure you have all the relevant information on maintaining your student status, and the steps you must take before returning to school. 

I'm Looking For

Icon Guide

See the SEVIS Help Icons on the SEVIS Help Hub for a quick-reference of the icons used in this user guide.

Contact Us

Phone

SEVP Response Center

703-603-3400

Office

Monday - Friday 
8:00 a.m. to 6:00 p.m. ET,
except holidays

Was This Helpful?
Please provide feedback on this page.