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Terminate a Student/Dependent

Last updated 26-Jan-2018

General Information

A terminated SEVIS record means the nonimmigrant no longer maintains F or M status. DSOs mostly terminate F-1/M-1 students and/or dependents who do not maintain their status. However, termination is not always negative. DSOs can terminate records for a variety of reasons

 It is possible to terminate F-2 or M-2 records independently of their primary F-1 or M-1 student. 
 

 
Prior to terminating a record, DSOs must be sure that termination is the proper action to take on the record. DSOs must be sure to use the right termination reason.

Effects of Termination

 When a SEVIS record is terminated, the following happens:

  • The student loses all on- and/or off-campus employment authorization.
  • The student cannot re-enter the United States on the terminated SEVIS record.
  • Immigration and Customs Enforcement agents may investigate to confirm the departure of the student.
  • Any associated F-2 or M-2 dependent records are also terminated.

Grace Periods after a Termination

Depending on the termination reason, there may be a grace period during which a student and/or dependents must depart the U.S. or apply for reinstatement.

Termination Reason Duration of Status
Termination for any violation of status No grace period. If the student and/or any dependents are still in the United States, the student must apply for reinstatement, or student and/or dependents must leave the United States immediately
Authorized Early Withdrawal

Student and/or any accompanying dependents must leave the United States within 15 days of termination date.

negative consequenceThis grace period only applies to F-1 students and their dependents. It does not apply to M-1/M-2 students and dependents.

Change of Status Approved Student loses F-1/M-1 status and remains in authorized stay under new status. 
Change of Status Denied Student remains in previous nonimmigrant status and must follow the authorized stay requirements of that status.

negative consequencePreparation for Departure 8 CFR 214.2(f)(5)(iv)

Termination versus Other End of Program Actions

The table below lists the program ending actions, when a DSO should use them, and how to correct them:

Action Use It When
Cancel Initial Record  
  • The record is in Initial status.
  • The student has not/will not use the Initial Attendance 

Form I-20 to enter the United States.

Note: This cancels all associated dependent records.

Shorten Program
  • The record is Active.
  • The student will finish the program earlier than the current program end date in the record.
Complete Program
  • The record is Active.
  • The student has graduated or completed his/her course of study, ​
    and
  • The student has left or plans to leave the United States in the immediate future.
Terminate Record
  • The record is in Initial or Active status.
  • The student or dependent will not maintain F/M status per regulations.

negative consequence A DSO can manually terminate a canceled record, but the action will show as a correction in event history.

 

Terminating a Student

The process for terminating Initial and Active records is the same. 

  1. Navigate to the Student Information page. 

Student Information page with Terminate Student highlighted

2. Click Terminate Student. The Terminate Student page opens.

Terminate Student page

Note: You cannot terminate the Initial record of a student, who is requesting a change of education level, if the previous record is still Active. You must first terminate the Active record.

3. Select a termination reason from the drop-down list. 

4. If you select Otherwise Failing to Maintain Status, enter an explanation in the text box provided.

5. Enter any optional comments in the Remarks field. This field has a 1,000-character limit.

Note: Comments entered in the Remarks field will overwrite existing remarks on page one of the printed Form I-20.

6. Click one of the following:

  • Terminate Student: Terminates the student. A confirmation message displays.
    • Click No to cancel the action and return to the Student Information page.
    • Click Yes to proceed with the student’s termination.

Note: If you click Yes, a message displays indicating that the update was successful. Click Return to View Record to view the student’s SEVIS record.

  • Reset Values: Clears all fields on the page.
  • Cancel: Cancels the termination action and return to the Student Information page.

Terminating a Dependent

Any associated dependent records automatically terminate when the student record is terminated. However, dependent records can be terminated separately.

Reasons for manual dependent termination can include:

  • Child dependent turning 21 years old
  • Student divorce
  • Unauthorized dependent employment

To terminate a dependent:

1. Navigate to the Student Information page

Student Information page showing dependent option

2. Click Dependents. The Dependents page opens.

Dependents page

3. Click Terminate in the Commands column for the appropriate dependent. The Terminate Dependent page opens.

Terminate Dependent page.

4. Select a reason from the Termination Reason drop-down list.

Dependent Termination Reasons

5. If you select Other, enter an explanation in the text box.

6. Click one of the following:

  • Terminate Dependent: Terminates the dependent’s record. A message displays indicating that the update was successful.

Note: Click Return to View Record to view the student’s SEVIS record.

  • Reset Values: Clears all fields on the page.
  • Cancel: Cancels the termination action and return to the Student Information page.

Correcting a Termination

There are several ways to correct terminated status for a student or dependent:

Termination Correction Method
DSO or auto-termination for violation of status
  • The student and dependents depart the United States immediately and reenters using a new Form I-20 for initial attendance.

negative consequence Correcting status through travel will start that student’s F-1 or M-1 status and benefits clock over again.

The student and dependents remain in the United States and use a new Form I-20 to pursue a reinstatement through USCIS.

negative consequenceSee 8 CFR 214.2(f)(16)(i) for F-1 eligibility criteria.

negative consequenceSee 8 CFR 214.2(m)(16)(i) for M-1 eligibility criteria.

DSO chooses incorrect termination reason DSO may Request Change to Termination Reason.
  • DSO termination for authorized early withdrawal when student departs country for fewer than five months.
  • DSO terminates a student in error.
DSO may Request Change to Student Status. 

Icon Guide

See the SEVIS Help Icons on the SEVIS Help Hub for a quick-reference of the icons used in this user guide.