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F-1 Add, Edit, Delete Optional Practical Training (OPT) Employer

Last updated 8-Oct-2019

Overview

While on any type of optional practical training (OPT), a student is required to report the following to their designated school official (DSO):

  • Change in student’s legal name.
  • Change in student’s physical, mailing, or employer address while on OPT.
  • Change in employment or interruption of employment.

Icon - Additional information is available  OPT students can change their student address, change in employment, and interruption of employment in the SEVP Portal. The SEVP Portal Help section of Study in the States details what a student can do in the portal.

DSOs have 21 days from the date of a change to update SEVIS to reflect the changes.

Icon - Pay attention to an important point All employer Start Dates and End Dates must be within the Actual OPT-approved period of work authorization. Employer work dates that are outside this date range:

  • Affects the calculation of student’s days of unemployment.
  • Adds the student to the Students who have Approved OPT without Current Employer Information Alert list.

Resources

Icon - Additional information is availableIcon - Regulatory or policy resources Federal Regulations and Policies:

Other Resources:

Relationship between Employment and the Student’s Major Area of Study

On September 27, 2019, the Student and Exchange Visitor Program (SEVP) issued policy guidance on how to determine whether the OPT employment is directly related to the student’s major area of study and how to explain this relationship in SEVIS. It is the student’s responsibility to relate the training opportunity to the program of study. If the relationship is not clear, it is the student who must identify the connection.

Before you add an employer in SEVIS, the student should give you a written description with the following:

  • Job title
  • Employer name
  • Major area of study
  • Whether full time or the average number of hours worked per week
  • Description of regular job duties and how they directly relate to the degree that qualified the student for OPT. For example:
    • Bachelor's degree in Electrical Engineering: I work full-time as an Electrical Engineer at ABC Corporation, a government contractor. In my job, I analyze client requirements for electrical systems and provide them with cost estimates of such systems. My work requires understanding of electrical circuit theory, which I studied in-depth at the University of ABC.
    • Master's degree in Music: I am working at a hospital playing the harp in patient rooms. I also conduct hands-on, harp beginner workshops for long-term patients. On average, I work at the hospital 35 hours a week. My duties directly utilize the skills and knowledge I acquired from my coursework and degree in music therapy.

Special Employment Circumstances

A student may have a special employment situation that requires the DSO to edit the student’s employment record; for example:

Circumstance How to Report
Change employers
  • Edit existing employer to reflect end date of employment.
  • Add new employer.
Self-employed, Independent Contractor

Enter the primary location where the student performs the work. 

Note: Depending on the nature of the employment, this may be a residence, office, or formal business.

One employer, but multiple sites

List in SEVIS the employment location that is best able to meet reporting responsibilities to the school and, through DSO communication, to DHS.

Note: For administrative practicality, the school may want to ensure that administrators at the primary employment location, in addition to knowing their reporting responsibilities to the school, have shared those responsibilities with any associated employment locations and received a commitment from them for their support.

Multiple short-term gigs [employment] in one period
  • Indicate the student is self-employed.
  • Enter in the Employment Remarks section what the student is doing; for example, playing music or acting with multiple gigs.
Volunteer
  • Enter the name and address of the company where the student volunteers.
  • Indicate in the Employment Remarks section that the student is a volunteer.
Unemployed
  • If the student did not have an employer, enter nothing.
  • If the student had an employer in the past, but is currently unemployed, edit the End Date for the previous employer.

Note: The End Date must be before the actual OPT approved period of work end date.

Add or Update Employer

To report OPT participation for a student on any type of OPT:

1. Go to the Student Information page. 

Student Information page with OPT Request call out
 

2. Click OPT Request. The OPT Employment page opens.

OPT Employment page with Add Employer call out

3. Click Add Employer or Edit in the Actions column next to the employer name:

  • Add Employer: The Add OPT Employer page opens.
  • Edit: The Edit OPT Employer page opens to update information about that employer.

Note: The fields on both pages are identical.

Add OPT Employer callout

4. Enter or change the relevant information about the student’s job: (A red asterisk (*) indicates a required field.)

Field  Descriptions
Explain How the Employment is Related to Student’s Course of Study*

Describe how the employment relates to the student’s major area of study.

Refer to the Relationship between Employment and the Student’s Major Area of Study section at the top of this article for more details and for sample entries for this field.

Note: Actively seeking employment (ASE) is not an acceptable entry in this field.

Self Employed checkbox
  • Check this box, if the student is self-employed.
  • If checked, SEVIS populates the Employer Name with the student’s name.

Note: Students on the STEM extension cannot be self-employed. 

Employer Name*

Enter the business name of the employer.

Note: Only special characters allowed are: - , . : &

Employer EIN

Enter the employer’s Employer Identification Number (EIN).

Note: This is a required field for students on the STEM extension.

Job Title
  • Enter the student’s job title. 
  • This is an optional field.
* Start Date

Enter the date the student began the job: (Format: MM/DD/YYYY) 

  • This date cannot be before the Actual OPT Start Date.
  • DSOs can enter a date that is in the past.

Note: All employer Start Dates and End Dates must be within the Actual OPT start and end dates. Employer work dates outside this date range:

  • Affects the calculation of student’s days of unemployment.
  • Adds the student to the Students who have Approved OPT without Current Employer Information Alert list.
End Date
  • Enter the date the student stopped working for the employer. 
  • Leave this field blank, if the end date is not known.

Format: MM/DD/YYYY

Full Time/Part Time*
  • Click either the Full Time or Part Time radio button.
Employer Address

Click Add Employer Address to enter the employer’s address.

  • This opens an Add Address modal like the one used to enter a student’s address.
  • Follow the guidance on entering U.S. addresses.

Note: SEVIS validates the employer address when Address Doctor is working.

Supervisor Last Name    
  • Enter the last name of the student’s supervisor. 
  • This is a required field for students on the STEM extension.
Supervisor First Name
  • Enter the first name of the student’s supervisor. 
  • This is a required field for students on the STEM extension.
Telephone Number
  • Enter the telephone number for the student’s supervisor. 
  • This is a required field for students on the STEM extension.
Email Address
  • Enter the email address for the student’s supervisor. 
  • This is a required field for students on the STEM extension.
Employment ID
  • This is auto-generated by SEVIS for each employment authorization.
  • This is a required field for students on the STEM extension.

5. Review the information and click either:

  • Add OPT Employer/Update OPT Employer: Adds the employer to the OPT authorization or updates the employment information. If successful:
    • Add/Update Successful page opens.
    • Employer should now be listed in the Employer Information section of the OPT Employer page, or the employment information was updated.
  • Cancel: Cancels the action and returns the user to the OPT Employment page. Repeat this process to add a second or a third employer, or to edit existing employer information.

Edit Employer Information

To edit employer information:

1. Navigate to the Student Information page. 

Student Information page with OPT Request hyperlink call out

2. Click OPT Request. The OPT Employment page opens.

OPT Employment page

3. Click Edit next to the employer whose information you want to change. The Edit OPT Employment page opens.

Edit OPT Employer with Udate OPT Employer callout

4. Edit the information that needs to be changed. An * (asterisk) indicates required fields. 

Field  Description
Explain How the Employment is Related to Student’s Course of Study
  • Describe how the employment relates to the student’s major area of study. The student should be able to provide this information. 
  • This is a required field.
Self Employed checkbox
  • Check this box, if the student is self-employed.
  • If checked, SEVIS populates the Employer Name with the student’s name.
* Employer Name
  • Enter the business name of the employer. 
  • This is a required field.
Employer EIN    
  • Enter the employer’s Employer Identification Number. 
  • This is an optional field.
Job Title
  • Enter the student’s job title. 
  • This is an optional field.
* Start Date
  • Enter the date the student began the job. This date cannot be before the Actual OPT Start Date. DSOs can enter a date that is in the past. 
  • This is a required field.
  • Reminder: Change employer dates if necessary after OPT approval.

Format: MM/DD/YYYY

End Date
  • Enter the date the student stopped working for the employer. 
  • Leave this field blank, if the end date is not known.
  • Reminder: Change employer dates if necessary after OPT approval.

Format: MM/DD/YYYY

* Full Time/Part Time
  • Click either the Full Time or Part Time radio button.
  • This is a required field.
* Employer Address
  • Click the Edit Employer Address button to update the employer’s address. This opens an address modal similar to the one used to enter student addresses. Follow the guidance on entering U.S. addresses
  • This is a required field.

Note: SEVIS validates the employer address when Address Doctor is working.

Supervisor Last Name
  • Enter the last name of the student’s supervisor. 
  • This is an optional field.
Supervisor First Name
  • Enter the first name of the student’s supervisor. 
  • This is an optional field.
Telephone Number
  • Enter the telephone number for the student’s supervisor. 
  • This is an optional field.
Email Address    
  • Enter the email address for the student’s supervisor. 
  • This is an optional field.
Employer ID
  • This is auto-generated by SEVIS for each of the student's employers.

5. Review the information and click either Update OPT Employer or Cancel:

  • Update OPT Employer: Updates the employer’s information. A message indicates if the update was successful.
  • Cancel: Cancels the action and returns the user to the OPT Employment page.

Delete Employer

A DSO may need to delete an employer for a variety of reasons. For example:

  • Employer withdrew the job offer before the student began work.
  • Student never worked for the employer.
  • DSO entered an employer in error.

The DSO can delete an employer before, during, or after the employer's expected period of employment. 

Icon - Pay attention to an important point If employment occurred for the student:

  • Do not delete previous employers.
  • Do not edit or overwrite the previous employer information to add a new employer.

Icon - Pay attention to an important point

For students on post-completion or STEM OPT:

  • Deleting an employer may affect the status of a student’s record. These days count as unemployment, if there is not another concurrent employer.
  • SEVIS will terminate student records, if the student:
    • Exceeds 90 days of unemployment during post-completion OPT.
    • Exceeds 150 days of unemployment during post-completion and STEM periods.

Note: This functionality is currently turned off.

To delete an employer for a student on any type of OPT:

1. Go to the OPT Employment page. 

OPT Employment Page with hyperlinked Delete callout  OPT Employment Page with hyperlinked Delete callout

2. Click Delete next to the employer you want to delete. The Delete Employer Confirmation modal opens.

Delete Employer Confirmation

3. Enter the Delete Reason.

4. Click either:

  • Submit: Deletes the employer’s information. Delete Successful page opens.
  • Cancel: Cancels the action and returns the user to the OPT Employment page.

Icon - Additional information is availableThe deleted employer still displays on the OPT Employment page, but indicates the date the employer was deleted.

OPT Employment Page with deleted date

Correct Employer Data: Correction Requests and Data Fixes

If the student’s employer information in SEVIS is not accurate, DSOs have two ways to correct data in a student record. DSOs can:
1.    Add, edit, or delete OPT employer information for up to 60 days following the Actual OPT End Date. 
2.    Submit a Help Ticket (data fix) for any changes that cannot be requested through SEVIS. Contact the SEVP Response Center to request the data fix at:

Icon Guide

See the SEVIS Help Icons on the SEVIS Help Hub for a quick-reference of the icons used in this user guide.