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F-1 Add, Edit, Delete Optional Practical Training (OPT) Employer

Last updated 25-May-2018

Report OPT Participation

While on Optional Practical Training (OPT), a student is required to report the following to their DSO:

  • Change in student’s legal name.
  • Change in student’s address while on OPT.
  • Changes in employment or interruption of employment.

DSOs have 21 days to update SEVIS to reflect the changes. 

Icon - Additional information is availableIcon - Regulatory or policy resources

 

Add Employer

To report OPT participation:

1. Navigate to the Student Information page. 

Student Information page with OPT Request call out
 

2. Click OPT Request. The OPT Employment page opens.

OPT Employment page with Add Employer call out

3. Click Add Employer. The Add Employer page opens.

Add OPT Employer callout

4. Enter the relevant information about the student’s job. An * (asterisk) indicates required fields:

Field  Descriptions
* Explain How the Employment is Related to Student’s Course of Study
  • Describe how the employment relates to the student’s major area of study. The student should be able to provide this information. 
  • This is a required field.
Self Employed checkbox
  • Check this box, if the student is self-employed.
  • If checked, SEVIS populates the Employer Name with the student’s name.
* Employer Name
  • Enter the business name of the employer. 
  • This is a required field.
Employer EIN
  • Enter the employer’s Employer Identification Number. 
  • This is an optional field.
Job Title
  • Enter the student’s job title. 
  • This is an optional field.
* Start Date
  • Enter the date the student began the job. This date cannot be before the Actual OPT Start Date. DSOs can enter a date that is in the past. 
  • This is a required field.

Format: MM/DD/YYYY

End Date
  • Enter the date the student stopped working for the employer. 
  • Leave this field blank, if the end date is not known.

Format: MM/DD/YYYY

* Full Time/Part Time
  • Click either the Full Time or Part Time radio button.
  • This is a required field.
* Employer Address
  • Click the Add Employer Address button to enter the employer’s address. This opens an address modal similar to the one used to enter a student’s address. Follow the guidance on entering U.S. addresses
  • This is a required field.

Note: SEVIS validates the employer address when Address Doctor is working.

Supervisor Last Name    
  • Enter the last name of the student’s supervisor. 
  • This is an optional field.
Supervisor First Name
  • Enter the first name of the student’s supervisor. 
  • This is an optional field.
Telephone Number
  • Enter the telephone number for the student’s supervisor. 
  • This is an optional field.
Email Address
  • Enter the email address for the student’s supervisor. 
  • This is an optional field.
Employment ID
  • This is auto-generated by SEVIS for each employment authorization.

 5.    Review the information and click either Add OPT Employer or Cancel:

  • Add OPT Employer: Adds the employer to the OPT authorization. A message indicates if the update was successful. The employer should now be listed in the Employer section of the OPT Employment page.
  • Cancel: Cancels the action and returns the user to the OPT Employment page.

Repeat this process to add a second or a third employer. Do not delete previous employers. Do not edit previous employer information to add a new employer.

Special Employment Circumstances

Circumstance How to Report
Change employers
  • Edit existing employer to reflect end date of employment.
  • Add new employer.
Self-employed, Independent Contractor
  • Enter the primary location where employment is administered. Depending on the nature of the employment, this may be a residence, office or formal business. 
One employer, but multiple sites
  • The employment location listed in SEVIS should be the one that is best able to meet reporting responsibilities to the school and, through DSO communication, to DHS. For administrative practicality, the school may want to list the primary location in SEVIS. To do so, they would want to ensure that administrators at the primary location, in addition to knowing their reporting responsibilities to the school, have shared those responsibilities with any ancillary locations and gotten a commitment from them to receive their support.
Multiple short-term gigs [employment] in one period
  • Indicate the student is self-employed and in the employment remarks section indicate what the student is doing such as being a musician, actor, etc. with multiple gigs.
Volunteer
  • Enter the name and address of the company where the student volunteers.
  • In the employment remarks, indicate that the student is a volunteer.
Unemployed
  • If the student did not have an employer, enter nothing.
  • If the student had an employer in the past, but is currently unemployed, edit the End Date for the previous employer.

Edit Employer Information

To edit employer information:

1. Navigate to the Student Information page. 

Student Information page with OPT Request hyperlink call out

2. Click OPT Request. The OPT Employment page opens.

OPT Employment page

3. Click Edit next to the employer whose information you want to change. The Edit OPT Employment page opens.

Edit OPT Employer with Udate OPT Employer callout

4. Edit the information that needs to be changed. An * (asterisk) indicates required fields. 

Field  Description
Explain How the Employment is Related to Student’s Course of Study
  • Describe how the employment relates to the student’s major area of study. The student should be able to provide this information. 
  • This is a required field.
Self Employed checkbox
  • Check this box, if the student is self-employed.
  • If checked, SEVIS populates the Employer Name with the student’s name.
* Employer Name
  • Enter the business name of the employer. 
  • This is a required field.
Employer EIN    
  • Enter the employer’s Employer Identification Number. 
  • This is an optional field.
Job Title
  • Enter the student’s job title. 
  • This is an optional field.
* Start Date
  • Enter the date the student began the job. This date cannot be before the Actual OPT Start Date. DSOs can enter a date that is in the past. 
  • This is a required field.
  • Reminder: Change employer dates if necessary after OPT approval.

Format: MM/DD/YYYY

End Date
  • Enter the date the student stopped working for the employer. 
  • Leave this field blank, if the end date is not known.
  • Reminder: Change employer dates if necessary after OPT approval.

Format: MM/DD/YYYY

* Full Time/Part Time
  • Click either the Full Time or Part Time radio button.
  • This is a required field.
* Employer Address
  • Click the Edit Employer Address button to update the employer’s address. This opens an address modal similar to the one used to enter student addresses. Follow the guidance on entering U.S. addresses
  • This is a required field.

Note: SEVIS validates the employer address when Address Doctor is working.

Supervisor Last Name
  • Enter the last name of the student’s supervisor. 
  • This is an optional field.
Supervisor First Name
  • Enter the first name of the student’s supervisor. 
  • This is an optional field.
Telephone Number
  • Enter the telephone number for the student’s supervisor. 
  • This is an optional field.
Email Address    
  • Enter the email address for the student’s supervisor. 
  • This is an optional field.
Employer ID
  • This is auto-generated by SEVIS for each of the student's employers.

5. Review the information and click either Update OPT Employer or Cancel:

  • Update OPT Employer: Updates the employer’s information. A message indicates if the update was successful.
  • Cancel: Cancels the action and returns the user to the OPT Employment page.

Delete Employer

A DSO may need to delete an employer for a variety of reasons. For example:

  • Employer withdrew the job offer before the student began work.
  • Student never worked for the employer.
  • DSO entered an employer in error.

Icon - Pay attention to an important point

For students on post-completion optional practical training, deleting an employer may affect the status of a student’s record. SEVIS will terminate student records, if the student exceeds the 90 consecutive days of unemployment allowed. To avoid this, add new employer information prior to deleting an employer from the list of employers.

Note: This functionality is currently turned off.

To delete an employer for a student on any type of OPT:

1. Navigate to the Student Information page. 

Student information page with OPT Request Hyperlink call out

2. Click OPT Request. The OPT Employment page opens.

OPT Employment Page with hyperlinked Delete callout

3. Click Delete next to the employer you want to delete. The Delete Employer Confirmation modal opens.

Delete Employer Confirmation

4. Enter the Delete Reason and click either Submit or Cancel:

  • Submit: Deletes the employer’s information. A message indicates if the update was successful.
  • Cancel: Cancels the action and returns the user to the OPT Employment page.

The deleted employer still displays on the OPT Employment page, but indicates the date the employer was deleted.

OPT Employment Page with deleted date

Correct Employer Data: Correction Requests and Data Fixes

If the student’s employer information in SEVIS is not accurate, DSOs have two ways to correct data in a student record:
1.    DSOs can add, edit, or delete OPT employer information for up to 60 days following the Actual OPT End Date. 
2.    Help Ticket (Data Fix): For any changes that cannot be requested through SEVIS, call the SEVIS Help Desk (1-800-892-4829) to request a data fix.

Icon Guide

See the SEVIS Help Icons on the SEVIS Help Hub for a quick-reference of the icons used in this user guide.